School Operations and Academic Programs Manager (FT)

Job description

The School Operations and Academic Programs Manager oversees the planning, organizing, coordination, and implementation of all supplemental educational programs and services operating at multiple private school sites within the Chicagoland area. The School Operations and Academic Programs Manager will assist in ensuring instruction is well-managed, and that all stakeholders work together to meet company education goals and objectives of building life skills and enhancing academic achievement. Clear and effective verbal and written communication skills, a collaborative work approach to achieving goals and objectives, and a grasp on best practices and issues surrounding in-person and virtual learning trends is essential.  

Job Type:  Full-time

 School Operations and Academic Programs Manager duties include: 

  • Communicate regularly with the Director of Education, School Operations Program Specialists, Fine Arts Coordinators, and other program support personnel 
  • In collaboration with the Director of Education, oversee all DMDL programming initiatives, including academic instructional services, coaching, professional development, family engagement, and fine arts enrichment services, including timely hiring and thorough on-boarding, training, scheduling, and payroll 
  • Learn and comply with company approved policies and procedures 
  • Coordinate, participate and/or facilitate professional development and training sessions related to instructional strategies and best practices for direct service providers, students, teachers and parents 
  • Participate in the development of training resources and materials as needed 
  • Participate in the coordination and implementation of all instructional services, professional development, and fine arts enrichment programs, events, and activities  
  • Supervise and evaluate School Operations Program Specialists, Fine Arts Coordinators, Academic Instructors, and Fine Arts Enrichment personnel 
  • Monitor and document program progress and results to ensure activities achieve objectives, adhere to processes, maintain schedules, and are within budget 
  • Conduct timely and thorough site examinations to ensure programmatic compliance with mandatory education standards and ESSA Title I program requirements  
  • Observe provision of services at participating sites and provide feedback to Academic Instructors, Artists, and training Consultants when necessary 
  • Conference with assigned schools’ personnel (direct service providers) regarding program compliance requirements 
  • Make certain all required documentation and documents are accurately recorded and completed, including those submitted by direct service providers, for all program components 
  • Monitor and maintain all company portal data entry and documentation by direct service providers, for completion and accuracy, on a weekly basis 
  • Collect, review for accuracy, approve and submit all portal data entry (e.g., schedules, student attendance, and invoicing) in a timely manner for billing purposes 
  • Foster effective teamwork between management, staff, direct service providers, and school personnel 
  • Identify, assess, and inform the Director of Education of external issues that may affect education programs at client sites; include suggested corrective action plan(s) 
  • Provide Director of Education with quarterly progress reports for all active programs 
  • Delegate tasks to School Operations Program Specialists and Fine Arts Coordinators to achieve educational goals and objectives 
  • Make certain that supplies, resource materials and equipment necessary to improve student achievement is made available to direct service providers at participating schools, ensuring company is in compliance with ESSA Title I Classroom Improvement guidelines 
  • Report actionable violations of the ‘Independent Contractor Guidelines’ to the Director of Education immediately 
  • Engage in continued professional development to ensure increasing knowledge of current trends in education  
  • Learn and apply federal, state, and local laws, codes and regulations pertaining to policies, procedures, rules and guidelines  
  • Track the progress and outcomes of program activities, including special projects 
  • Perform other tasks as assigned

REPORTS TO: Director of Education 

Qualifications | Job Requirements 

Respondents for this position must have management oversight experience; an aptitude for getting ideas off the ground; works well as part of a team, on not just their own ideas, but to move forward others’ ideas as well; the ability to think strategically and creatively; and has a passion for achieving success. Respondents must be compassionate about educating children and possess a firm belief that all students can learn. Must have a detail-oriented work style, possess good relationship-building skills, the desire and ability to motivate, mentor and encourage internal and external staff, as well as academic and arts education personnel. 

The specific requirements and preferred skills and experience include: 

  • Bachelor’s degree in related field; bachelor’s in education preferred
  • In lieu of degree, at least 10 years of experience in the coordination, implementation and management of academic and arts education programs
  • At least 5 years of experience in academic instruction to K – 12 students  
  • Project management experience 
  • Excellent verbal and written communication skills 
  • Demonstrated ability to navigate ambiguity and drive ideas forward 
  • Ability to work in fast paced environment with daily pressure to meet deadlines and programming goals 
  • Ability to work in a technological environment (e.g., Microsoft TEAMS, Zoom, Google) 
  • Must be proficient in Microsoft Excel and other Office365 applications 

ContactTo apply, send a resume to:Human ResourcesDMDL, INC.1111 N. Wells, Suite 502Chicago, Illinois 60610Email: [email protected]